Terms and Conditions

Definitions: “HC:FIT” “us” “we” and “our” means HC:FIT Ltd; “Member” “you” and “your” means the member named overleaf: “Home Club” means the HC:FIT club names on your membership application form.

These terms and conditions constitute a membership contract between you and us.

1. Membership

1.1 Members must be aged 16 years and over or have signed consent from a parent or guardian.

1.2 You agree to the terms and conditions when you accept the Declaration in the sign-up process.

1.3 Your membership is exclusive to you and cannot be transferred under any circumstances. The sharing of your member ID will result in immediate cancellation of your membership and a ban from the use of the club/clubs. If you believe the security of your member ID has been compromised it is your duty to inform us.

2. Fees and Charges – Day Members

2.1 Use of the gym is only valid for 7 days from the day of the payment. Payment of the fee is non-refundable.

2.2 Payment for a day membership is a one off payment and provides access for one visit.

3. Fees and Charges – Monthly Members

3.1 The initial month’s membership is taken by credit or debit card and payment will be taken when you sign up. Future monthly payments will continue to be taken off your debit/credit card, via direct debit.

3.2 Payments are non-refundable under any circumstances.

3.3 If payments are defaulted, including if any Direct Debits are returned unpaid we reserve the right to charge an administration fee of £20.

3.4. For annual memberships all monthly payments are recurring, with payments made each month automatically by debit/credit card or via direct debit.

4. Cancellation – Monthly Members

4.1 To cancel your annual membership, you must do so in person at least 3 months in advance. 

4.2 Once you have been cancelled you will still be able to use the gym for the remainder of the time you have paid for.

4.3 You should always notify HC:FIT in person of your cancellation. Failure to notify HC:FIT 3 months in advance may result in payments still being taken.

4.4 We reserve the right to terminate your membership, upon giving you notice, if we believe:

a. Your behaviour within the gym is unreasonable and antisocial
b. Your actions within the gym put you, other gym members or staff at risk
c. Miss-use of your member ID – this will result in immediate cancellation of your membership

5. Lump sums – six and twelve month/month subscriptions

5.1 The payment for a six or twelve month membership is taken by credit card, debit card or cash

5.2 The payment is a one off and not a recurring payment

5.3 Payments are non-refundable under any circumstances

6. Multiple payment options

6.1 If paying by direct debit, please note that ———HC:FIT Ltd——- has appointed the BACS Approved Direct Debit Bureau, Paysafe Collect Services Limited (www.paysafe.com), to collect your payments and Eazy Collect will be shown on your bank statement.

6.2 If setting up a recurring debit/credit card or recurring Paypal payment ——-HC:FIT Ltd——- has appointed PayPal to collect your payments.

7. Gym Etiquette

7.1. You agree to wear appropriate footware and clothing at all times within HC:FIT.

7.2. You agree to put back all the equipment you have used whilst working out within HC:FIT.

7.3. You agree to wipe all sweat off of equipment after you have used it within HC:FIT

7.4. You agree to follow all HC:FIT rules and the instructions of staff and instructors as all times.

7.5. You agree to all the terms and conditions outlined in the “Terms & Conditons” and the “Waiver and Release”.

8. Exercise Participation and Inductions

8.1. You are aware that any strenuous physical activity involves certain risks and assume the risk of any and all accidents or injuries of any kind which may be sustained.

8.2. You release, discharge and absolve HC:FIT, their officers, directors, employees, agents, affiliates and subsidiaries from any and all liability or responsibility for any such accident or injury except to the extent that such accident or injury is caused or by results from the negligence of HC:FIT, any of their officers, directors, employees and/or agents.

8.3. You agree that an induction is required for all equipment that you plan to use at HC:FIT. You agree that it is your responsibility to book the induction before using the equipment and failure to take part in an induction means you are using the equipment at your own risk. You agree to ask a member of staff for assistance when using any equipment you am unsure of.

9. Miscellaneous

9.1 HC:FIT reserve the right to take photographs within the gym (which may include you, provided your inclusion is incidental) for press and promotional purposes provided we give reasonable notice.

9.2 All purchases are non refundable and non transferable under any circumstances. Management reserves the right to refuse service and withhold payment if establishment rules are breached or terms of contract are breached.

9.2 HC:FIT may assign or transfer the benefit of this agreement and our rights under it to a third party at any time without notice to you. Except as permitted by this clause, the Contract (Rights of Third Parties) Act 1999 are excluded.

9.3 The relevant English Law applies to this agreement.